Board and Staff Headshots for CareerSource Florida at UWF
When CareerSource Florida brought its board and staff to Pensacola, the event coordinator asked my studio, Austen Hunter Photography, to offer headshots on campus. I photographed their team over two days, August 26 and 27, 2026, at the University of West Florida.
Key Takeaways
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A Studio Just off the Lobby
CareerSource Florida helps guide workforce development across the state. Its board met at UWF on August 27. I set up in a quiet room just off the lobby. People could find me from the meeting and have their portrait made without everyone in the lobby watching. Among the board members I photographed was Pensacola Mayor D.C. Reeves.
“When you walk the venue, stand where the person being photographed will stand. You’ll know pretty quickly whether you’d feel comfortable having your own picture taken there.” — Austen Hunter
The Finished Headshots
I used a white background and a similar crop for everyone. Look at the top row of the collage. The woman in the burgundy jacket and the woman in the blue blazer have different smiles, different outfits and the same room around their shoulders. That’s what I want from a set of board portraits. Each person looks like themselves, and the pictures fit together on the same page.
“I like to see the page where the portraits will go. A row of faces tells me more about the crop you need than a file size alone.” — Austen Hunter
Planning the Crop for Your Team’s Headshots
Where the Headshot Will Appear | What to Send Your Photographer |
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Board directory | A link to the page so I can match the background and the size of each face in the grid. |
Speaker bio | The organizer’s crop and file requirements, especially if the program uses a square portrait. |
Staff announcement | The layout or space available for the photo. A wider crop leaves room beside the subject for a headline. |
If headshots will be open to everyone at a larger event, see how a headshot booth works at a conference or trade show.
Frequently Asked Questions
Can We Use a Conference Room for Headshots?
Usually. Send me a photo or floor plan that shows the doorway and the space along the opposite wall. I can check where the backdrop and lights will fit and where the next person can wait.
How Do We Fit Headshots Around a Board Meeting?
Start with the agenda. If everyone has the same short break, give each person a time. If staff can step away between sessions, a few small groups can work well. Include the room name in the invitation.
Does Everyone Need to Wear the Same Color?
No. Look at the burgundy jacket and blue blazer in the CareerSource Florida collage. The two portraits work side by side because the framing and background match.
Headshots for Your Next Meeting
If you’re bringing your team together in Pensacola, send me the venue, date and approximate headcount. If the portraits need to match an existing staff page, I’d like to see that, too. Request an on-site headshot quote from Austen Hunter Photography.
